A New Kind Of Agency.

INTRODUCTION

W42 Events have more than 20 years’ experience organising successful national and international events.

We provide a professional service tailored to ensure our clients objectives are met in full.

W42 Events can assume total responsibility for every aspect of the event or we can become an extension of your team - working closely with you, depending on your requirements.

We have the essential mix of skills, experience, and expertise to help you conceive the event that achieves your goals - cost effectively. Frequently you will benefit from the preferential rates we are able to negotiate.

With partner offices throughout Europe, the US and the Middle East, we can mobilise quickly to provide the local knowledge and support you need.

Home: Service

Home: Congress

Anchor 1

MEETINGS MANAGEMENT

Meetings

W42 Events aim to give your delegates an exceptional event experience.
A professional and flexible “can do” attitude with a personal approach to dedicated customer service that is designed to reflect your brand.

CORPORATE EVENTS

Conferences

Trust W42 Events to take care of your complete guest management — from decor and location to food and seating.
We will assist you in developing a budget, help pick out vendors as well as a venue and take care of the day’s timeline so you won’t have to worry about a thing except showing up.
W42 Events guarantee your guest management will have those in attendance raving about the event afterwards.

CONCEPT AND DESIGN PLANNING

Perfectly Planned

We care about making your concept and design planning the best possible experience for everyone involved.
W42 Events take care of all the small, tedious details and arrangements so that clients can focus on the important stuff. That’s why we make the effort to understand your exact needs, so the event you imagine is the event you’ll get. We are here to make sure your concept and design planning will be a surefire hit.

Connect with your delegates and maximise attendance.

We combine an experienced delegate services team with our bespoke, brand-matched online registration systems
to create robust but flexible creative solutions that ensure your event runs seamlessly.

We effectively become part of your team as we engage with delegates on your behalf -
freeing up your time to manage other areas of the event.

CONGRESS & DELEGATE MANAGEMENT

Delegate Management

Taking care of your guests is our priority.

Our full delegate management service allows you to free up

resources whilst still ensuring delegates can get the information

they need in one click of a mouse or one phone call.

Our professional team of event managers offer full support throughout all stages of the booking process and your delegates get a dedicated point of contact throughout the lifetime of your event.

We guide your delegates through the booking process - answering questions, confirming registrations and chasing missing information.

We can manage all event communications on behalf of our clients – from printed invitations and joining instructions to emails with unique links to track responses.

W42 Events ensure your delegates receive the right first impression and service they deserve.

DELEGATE MANAGEMENT

Development and management of timelines

Transparent, pass-through budgeting model

Management of all event vendors

Contract negotiation

Full management of all logistical programme elements, including:

Site research and selection
Food and beverage planning
Travel management (air and ground travel)
Group activity planning and management
General session staging, production and technical requirements
Breakout session audio visual requirements
Theme décor and entertainment planning and management
Meeting logistics coordination
On-site office infrastructure
Speaker selection, negotiation, and management
Program security
Research and procure program amenities
Recruitment of professional, certified on-site staff